Introduction
This Privacy Policy has been drawn up taking into account the provisions of the Organic Law on the Protection of Personal Data currently in force, as well as Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, hereinafter the GDPR.
The purpose of this Privacy Policy is to inform the owners of the personal data, in respect of whom information is being requested, of the specific aspects relating to the processing of their data, including, among other things, the purposes of the processing, the contact details for exercising their rights, the retention periods of the information and the security measures.
Data Controller
For data protection purposes, Artimedia Dissenys Interactius SL must be considered the Data Controller in relation to the files/processing operations identified in this policy, specifically in the section Data processing.
The identification details of the owner of this website are set out below:
Data Controller: Artimedia Dissenys Interactius SL
Email address: [email protected]
Data processing
The personal data requested, where applicable, will consist only of that which is strictly necessary to identify and deal with the request made by the data owner, hereinafter the data subject. This information will be processed fairly, lawfully and transparently in relation to the data subject. Furthermore, personal data will be collected for specified, explicit and legitimate purposes and will not be further processed in a manner incompatible with those purposes.
The data collected from each data subject will be adequate, relevant and not excessive in relation to the corresponding purposes in each case, and will be updated whenever necessary.
The data owner will be informed, prior to the collection of their data, of the general terms regulated in this policy so that they can give their express, precise and unequivocal consent to the processing of their data, in accordance with the following aspects.
Purposes of the processing
The explicit purposes for which each of the processing operations is carried out are set out in the information clauses included in each of the data collection channels (web forms, paper forms, recorded messages or signs and information notices).
However, the personal data of the data subject will be processed for the sole purpose of providing them with an effective response and dealing with the requests made by the user, specified together with the option, service, form or data collection system used by the data owner.
Legal basis
As a general rule, prior to the processing of personal data, Artimedia Dissenys Interactius SL obtains the express and unequivocal consent of the data owner by including informed consent clauses in the various information collection systems.
However, where the consent of the data subject is not required, the legal basis for the processing relied upon by Artimedia Dissenys Interactius SL is the existence of a specific law or regulation that authorises or requires the processing of the data subject’s data.
Recipients
As a general rule, Artimedia Dissenys Interactius SL does not transfer or communicate data to third parties, except where legally required. However, should it be necessary, such transfers or communications of data are notified to the data subject through the informed consent clauses contained in the various channels for collecting personal data.
Source
As a general rule, personal data is always collected directly from the data subject. However, in certain exceptions, data may be collected through third parties, entities or services other than the data subject. In this regard, this will be communicated to the data subject through the informed consent clauses contained in the various information collection channels and within a reasonable period once the data has been obtained, and at the latest within one month.
Retention periods
The information requested from the data subject will be kept for as long as necessary to fulfil the purpose for which the personal data was collected, so that, once the purpose has been fulfilled, the data will be cancelled. This cancellation will result in the blocking of the data, which will be kept solely at the disposal of the Public Administrations, judges and courts, in order to deal with any liabilities arising from the processing, during the limitation period thereof. Once this period has elapsed, the information will be destroyed.
For information purposes, the legal retention periods for information in relation to different matters are set out below:
| DOCUMENT | PERIOD | LEGAL REF. |
| Employment documentation or documentation related to social security | 4 years | Article 21 of Royal Legislative Decree 5/2000 of 4 August, approving the consolidated text of the Law on Infringements and Penalties in the Social Order |
| Accounting and tax documentation for commercial purposes | 6 years | Art. 30 Commercial Code |
| Accounting and tax documentation for tax purposes | 4 years | Articles 66 to 70 General Tax Law |
| Building access control | 1 month | Instruction 1/1996 of the AEPD |
| Video surveillance | 1 month | Instruction 1/2006 of the AEPD, Organic Law 4/1997 |
Browsing data
With regard to browsing data that may be processed through the website, should data subject to the regulations be collected, please consult the Cookie Policy published on our website.
Rights of data subjects
Data protection regulations grant a series of rights to data subjects or data owners, website users or users of the social media profiles of Artimedia Dissenys Interactius SL.
The rights of data subjects are as follows:
- Right of access: the right to obtain information on whether your own data is being processed, the purpose of the processing being carried out, the categories of data concerned, the recipients or categories of recipients, the retention period and the origin of such data.
- Right to rectification: the right to obtain the rectification of inaccurate or incomplete personal data.
- Right to erasure: the right to obtain the erasure of data in the following cases:
- When the data is no longer necessary for the purpose for which it was collected
- When the data owner withdraws consent
- When the data subject objects to the processing
- When the data must be erased in compliance with a legal obligation
- When the data has been obtained by virtue of an information society service on the basis of the provisions of Art. 8(1) of the European Data Protection Regulation.
- Right to object: the right to object to specific processing based on the consent of the data subject.
- Right to restriction: the right to obtain the restriction of the processing of data when any of the following circumstances apply:
- When the data subject contests the accuracy of the personal data, for a period enabling the company to verify its accuracy.
- When the processing is unlawful and the data subject opposes the erasure of the data.
- When the company no longer needs the data for the purposes for which it was collected, but the data subject requires it for the establishment, exercise or defence of legal claims.
- When the data subject has objected to the processing while it is being verified whether the legitimate grounds of the company override those of the data subject.
- Right to data portability: the right to obtain the data in a structured, commonly used and machine-readable format, and to transmit it to another controller when:
- The processing is based on consent
- The processing is based on consent
- Right to lodge a complaint with the competent supervisory authority
Data subjects may exercise the rights indicated by writing to Artimedia Dissenys Interactius SL at the following address: [email protected] indicating in the subject line the right they wish to exercise.
In this regard, Artimedia Dissenys Interactius SL will deal with your request as soon as possible and taking into account the deadlines set out in the data protection regulations
Security
The security measures adopted by Artimedia Dissenys Interactius SL are those required in accordance with the provisions of Article 32 of the GDPR. In this regard, Artimedia Dissenys Interactius SL, taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of the processing, as well as the risks of varying likelihood and severity for the rights and freedoms of natural persons, has established the appropriate technical and organisational measures to guarantee a level of security appropriate to the existing risk.
In any case, Artimedia Dissenys Interactius SL has implemented sufficient mechanisms to:
- Guarantee the ongoing confidentiality, integrity, availability and resilience of the processing systems and services.
- Restore the availability of and access to personal data quickly in the event of a physical or technical incident.
- Regularly verify, assess and evaluate the effectiveness of the technical and organisational measures implemented to guarantee the security of the processing.
- Pseudonymise and encrypt personal data, where appropriate.